Group Bid and Commercial Coordinator

About the Role

The Group Bid and Commercial Coordinator is a new role that will sit at group level, reporting to the Group Head of Bids and working closely with each of the individual companies in the group, plus external stakeholders. The successful candidate will be responsible for supporting bidding performance across the group through central functional activities and through hands-on support to strategically important bids.

Location - Home-based role – some travel required to client sites and Mecsia offices (we are based in Berkshire, Cambridgeshire, West Sussex, Kent and Gloucestershire, with offices planned in Northern England, Scotland and Ireland soon)

Key Responsibilities

Bidding

• Support Group Head of Bids and bid teams when required on bids including setting up project plans and providing support with client interface and communication via e-portals

         

• Ensure timely delivery of compliant, professionally produced and commercially sound proposals within customer defined timeframes

          

• Reading and understanding client bid documentation, deadlines and submission requirements

     

• Liaise with internal departments (sales, legal, finance, delivery) to gather relevant bid content

        

• Contribute to written proposals, case studies and presentations - both in terms of content and presentation 

• Assist with proofreading and editing bid documents for clarity, impact, and consistency

• Develop and maintain knowledge and content libraries (bids and contracts)

          

• Maintain, make available and backup master document sets

  ·         Champion best practice and adherence to existing bid procedures, governance, and processes

          

• Facilitate regular bid team meetings and reviews

          

• Archive completed bids and support post-submission feedback reviews

       

Commercial

Manage CRM:

• Maintain data quality (in conjunction with company teams)

  o   Configure reporting

• Manage access, permissions and new seats

Manage Contract Library:

• Oversee storage of contracts by each company, either in linked folders or centrally

• TBC - central Contract Lifecycle Management tool may be rolled out to automate processes

• Collate and analyse qualitative and quantitative data and information for reports and presentations

        

• Organise meetings, document minutes, and follow up on action items with internal teams

       

• Support the wider Commercial team as required, including marketing, pricing and ESG

Key Skills & Experience

About you

You are a forward-thinking and passionate professional with a strong background in bidding and sales support functions – either as part of an in-house team or in a consultancy. You are looking for development opportunities that will give you a broader view and experience of a work-winning and commercial function.

A natural collaborator, you cultivate a positive culture and inspire others to go above and beyond to create winning bids. You have a proven track record in a work-winning environment.  You are detail-oriented and analytical, and you understand the nuances of industry tender processes.

Your communication and stakeholder management skills are exceptional, enabling you effectively to engage and influence internal and external audiences.

If you are excited about working with passionate teams in a fast-moving organisation, join us and help build something special.

Experience

Essential

• At least 2 years working within a bid function

• Proven capability in delivering winning opportunities through formal procurement routes in both Commercial and Public Sector

• Forensic attention to detail

• Strong organisational skills and ability to manage small to medium sized tenders, precise scheduling and multiple and shifting priorities

• Ability to take initiative

• Effective writing and communication skills

• Excellent time management

• Willingness to learn and succeed

• High work ethic

• Sound commercial understanding

• Proficient in Microsoft Office Suite (especially Word, Excel, and PowerPoint), and Adobe InDesign

Desirable

Certified APMP Foundation Level

·         Experience in Facilities Management

·         Experience of managing complex, multi-workstream opportunities

·         Familiarity with CRM systems including Hubspot

What we offer

·         Competitive salary and benefits package

·         Enjoy 25 days of holiday, plus bank holidays

·         Contribute to the Company Pension Scheme

·         Company car/allowance

·         Wellbeing benefits include 24/7 access to a GP

·         Employee discounts i.e. gym memberships, high street shops

·         Individual recognition schemes with rewards

·         Employee referral scheme (£1,000 for referring family/friend to the Group)

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability.